How To Write a Formal Letter in Spanish (2023)

How To Write a Formal Letter in Spanish (1)

October 1, 2021 by Luis F. Dominguez Spanish Grammar 0 comments

Learning how to write a formal letter in Spanish is one of the most useful skills you can add to your professional toolbox.

“Wait, are you saying that people still write letters?”

Yes, and their importance is still as paramount now as ever before.

For that reason, today I will review what a formal letter is, the differences between formal and informal letters, and the situations when you may need to write one. At the end of the post, I will guide you through the process of writing a formal letter in Spanish step by step, and provide you with a few examples.

What Is a Formal Letter in Spanish?

A formal letter is a written document that refers to an institutional, financial, academic, or business topic, using formal, professional language.

Formal letters are usually reserved for situations where you want to formally ask for something, recommend someone, introduce a person, product, or service, make a claim, or officially provide and communicate important information.

Many times, formal letters occur between people who don’t know each other, hence the need of using clear and respectful language.

How To Write a Formal Letter in Spanish (2)

Formal Letter vs Informal Letter

Formal and informal letters have many differences between them. They differ in their objective, format, the situations we approach through them, the length of the sentences we include in the letter, and also in what type of voice we use.

The objective of formal letters is a professional communication and it uses a prescribed format. You write a formal letter to businesses, institutions, universities, organizations, and any other formal addressee. You can use the passive voice and long and complex sentences are accepted too.

On the other hand, informal letters have personal communication as their objective, so they don’t follow a prescribed format. You write them to friends and family members using an active voice and short, simple, and direct sentences.

How To Write a Formal Letter in Spanish (3)

When Might You Need to Write a Formal Letter?

Besides the aforementioned situations for formal letters, you may also need to write this type of document to:

  • Landlords
  • Banks
  • Insurance companies
  • Employers
  • Government officials

How To Write a Formal Letter in Spanish

Now that you know what a formal letter is and its differences from an informal one, let’s find out how to write a formal letter in Spanish.

(Video) Spanish letter writing formal and informal forms

Begin a Letter in Spanish

In formal letters, it’s important to use formal greetings and introduce yourself in a brief but clear way.

This list includes Spanish greetings used in formal letters and their respective translation.

For an exhaustive list of greetings in Spanish, read The Ultimate List of Spanish Greetings and Farewells.

Greetings in Spanish

EnglishSpanish
dearestimado
to whom it may concerna quien corresponda
to the department ofal departamento de
I give you a warm greetingreciba usted un cordial saludo
I hope this letter finds you wellespero que esta carta le encuentre bien
I hope you’re in good healthespero que se encuentre gozando de buena salud

How To Introduce Yourself

A formal letter in Spanish requires that you introduce yourself in a direct way, using your full name, title, and position if it’s a business letter.

For example:

Mi nombre es Luis Fernando Domínguez Mora; soy Licenciado en Ciencias de la Comunicación y escritor freelance.

My name is Luis Fernando Domínguez Mora, I have a Bachelor’s Degree in Communication Sciences and I’m a freelance writer.

In a brief sentence, I communicated everything the person who will receive my letter needs to know about me professionally.

What To Include in the Body of the Letter

Usually, when writing a formal letter in Spanish (or any other language for that matter) it’s because you need to deal with a specific issue. There’s a reason you’re writing this letter to that organization, employer, or business person, so the best piece of advice I can give you is to go straight to the point.

Identify the reason for your letter and, once you have introduced yourself, express it as directly and clearly as you can. You can start using one of the following phrases:

  • Por medio de la presente, me permito informarle que…
    Through this medium, I’d like to inform you that…
  • El motivo de esta carta es…
    The purpose of this letter is…
  • Le escribo para consultarle acerca de…
    I am writing to inquire about…
  • Lamento informarle…
    I regret to inform you…
How To Write a Formal Letter in Spanish (4)

For example, if you’re applying for a job say exactly that:

Estoy interesado en la vacante de diseñador publicada en su sitio web.
I’m interested in the designer position published on your website.

If you want to file a complaint:

Quiero presentar una queja por el trato recibido el día…
I want to file a complaint about the services provided on [date]…

Then, proceed to explain your arguments to sustain your application, complaint, or petition in the best possible way.

How to Close a Letter in Spanish

Once you have communicated the reason for your letter and explained your arguments about it, there’s no point in extending the letter any longer. Close your letter out and say goodbye using a formal Spanish farewell.

Letter Closings in Spanish

Once you have finished explaining the reason for the letter and your arguments, you can’t simply say goodbye. First, you need to add a closing to your letter. This is where you write how thankful you’re, how you’ll be waiting for an answer, and your expectations for what should follow next.

You can use one of the following closing lines:

  • Sin más por el momento, quedo a la espera de su respuesta…
    Without further ado, I await your response…
  • Le agradezco de antemano…
    Thank you in advance…
  • Gracias por su atención y espero su respuesta…
    Thank you for your attention and I await your response…
How To Write a Formal Letter in Spanish (5)
(Video) HOW TO WRITE A LETTER IN SPANISH - Communicating in Spanish - Lesson 1

Farewells in Spanish

Finally, it’s time to say goodbye but in a formal fashion.

The following are widely used in formal letters in Spanish.

Farewell Expressions

EnglishSpanish
cordiallycordialmente
cordial greetingsun cordial saludo
I take my leave, sincerelyme despido atentamente
sincerelyatentamente

Letter Samples in Spanish

Writing letters in Spanish is accessible enough, but it’s always easier when you get to see an actual example of formal letters in Spanish. This is why I’m adding two different formal letters in Spanish here—including their English translation.

Formal Letter 1

How To Write a Formal Letter in Spanish (6)

Ciudad de México, 24 de septiembre de 2021

Estimado José R. Fernández:
Director de Noticias Periódico Récord

Mi nombre es Luis Fernando Domínguez Mora; soy Licenciado en Ciencias de la Comunicación y escritor autónomo. El motivo de esta carta es informarle que estoy interesado en la vacante de periodista deportivo publicada en su periódico el día 22 de septiembre.

Tengo amplia experiencia en el medio deportivo, he trabajado en medios deportivos nacionales y soy un apasionado de los deportes en general.

Envío mi currículum vitae adjunto a esta carta. Le solicito atentamente que lo revise y, si lo considera oportuno, me conceda una entrevista de trabajo.

Sin más por el momento quedo a la espera de su respuesta.

Atentamente
Luis Domínguez
Periodista Deportivo

Mexico City, September 22, 2021

Dear José R. Fernández
News Director Récord Newspaper

My name is Luis Fernando Domínguez Mora; I have a Bachelor Degree in Communication Sciences, and I’m a freelance writer. The purpose of this letter is to inform you that I’m interested in the sports journalist position published in your newspaper on September 22nd.

I have a long experience in the sports world, I’ve previously worked on national sports media, and I’m passionate about sports in general.

Please find my resumé attached to this letter. I kindly ask you to take a look at it and, if you consider it plausible, give me the opportunity to interview for the job.

Without any further ado, I await your answer.

Sincerely,
Luis Domínguez
Sports Journalist

Formal Letter 2

How To Write a Formal Letter in Spanish (7)

Buenos Aires, 12 de agosto de 2021

(Video) How to Write a Formal Email in Spanish: Job Applications, Certification Exams, Letters, Memos...

A quien corresponda:

Mi nombre es María González; soy estudiante de bachillerato en el Colegio Cervantes de Buenos Aires.

Le escribo para consultarle acerca de la posibilidad de obtener una beca para ingresar a su universidad. Mi sueño es estudiar Biología Marina en la Universidad de Buenos Aires y me he preparado arduamente para conseguirlo.

Actualmente cuento con un promedio de 9.5 en todo mi bachillerato, soy la capitana del equipo de básquetbol del colegio y soy miembro activa del club de debate.

La situación económica de mi familia no nos permite pagar el costo completo de la colegiatura en su universidad, razón por la cual estoy solicitando una beca.

Le agradezco de antemano sus atenciones y quedo a la espera de su respuesta.

Cordialmente,

María González
Estudiante de Bachillerato
Colegio Cervantes

Buenos Aires, August 12, 2021

To whom it may concern:

My name is María González; I am a high school student at Colegio Cervantes de Buenos Aires.

I’m writing to inquire about the possibility of receiving a scholarship to study in your university. My dream is to major in Marine Biology at Buenos Aires University, and I have worked extremely hard to achieve it.

Currently, I have a 9.5 high school average, I’m the captain of the basketball team, and I’m an active member of the debate club.

My family’s economic situation doesn’t allow for us to pay the full tuition fees at your university, which is why I’m asking for a scholarship.

I thank you in advance and look forward to hearing from you.

Cordially,

María González
High school student
Colegio Cervantes

Write Your Next Formal Letter in Spanish!

Now that you have learned the details and intricacies of a formal letter in Spanish, you can write one to apply for a job in a Spanish-speaking country or to show your interest in studying at a Latin American university.

According to The Economist, just knowing a foreign language alone can make you earn up to $125,000 more. Also, the Bureau of Labor Statistics show that interpreters and translators are among the fastest-growing occupations.

Sign up for a free class and practice your writing skills. HSA has been providing reliable services for Spanish learners for more than 10 years. We offer flexible scheduling and tailored Spanish packages.

(Video) How to WRITE a LETTER in SPANISH | CSEC 🔥

Want more Spanish resources? Check these out!

  • Master the 18 Spanish Tenses (and Take Our Cheat Sheet With You)
  • How to Write Dates in Spanish
  • 100 Sentences With the Spanish Verb Ser
  • An Epic Grammar Guide to ‘Lo’ in Spanish: ¡Sí, Lo Puedes Aprender!
  • 10 Mistakes You’ll Hear Native Spanish Speakers Make in Spanish
  • Ya Que vs Porque: What’s the Difference?
  • Saber Conjugation: Free Spanish Lesson, Exercises, and PDF
  • Preterite vs Imperfect: A Beginner’s Guide to the Past Tense in Spanish
  • Author
  • Recent Posts

Follow me

Luis F. Dominguez

Freelance Writer at Homeschool Spanish Academy

Luis F. Domínguez is a freelance writer and independent journalist interested in travel, languages, art, books, history, philosophy, politics and sports. He has written for Fodor’s, Yahoo!, Sports Illustrated, Telemundo, and Villa Experience, among other brands of print and digital media in Europe and North America.

Follow me

Latest posts by Luis F. Dominguez (see all)

  • Top 8 Coding Curriculum Options for Homeschoolers To Learn Programming - September 13, 2022
  • 21 Easy Back to School Ideas for Homeschoolers - September 10, 2022
  • Master the 18 Spanish Tenses (and Take Our Cheat Sheet With You) - September 9, 2022

FAQs

How do you write a dear letter in Spanish? ›

In personal correspondence, the equivalent of "dear" is querido or querida (the past participle of querer), depending on the sex of the person. Querido is used for a male recipient, querida for a female; plural forms queridos and queridas can also be used.

How do I write a formal letter? ›

How to write a formal letter
  1. Write your name and contact information. ...
  2. Include the date. ...
  3. Include the recipient's name and contact information. ...
  4. Write a subject line for AMS style. ...
  5. Write a salutation for block style. ...
  6. Write the body of the letter. ...
  7. Include a sign-off. ...
  8. Proofread your letter.

How do you end an informal letter in Spanish? ›

To end an informal letter in Spanish, write “Espero saber de ti pronto,” which lets the person know you look forward to hearing from them.

How you say writing in Spanish? ›

To say “write” in Spanish, you simply use the verb “escribir.” Here's how it's conjugated: Yo escribo = I write. Tú escribe = You write. Él/ella/Ud.

How do you say letter I in Spanish? ›

AH (a), BAY (b), SAY [THAY, in Spain] (c), DAY (d), EY (e), EH-fay (f), HAY (g), AH-chay (h), EE (i), HOH-tah (j), KAH (k), EH-lay (l), EH-may (m), EH-nay (n), EH-nyay (ñ), OH (o), PAY (p), COO (q), EH-rray (r), EH-say (s), TAY (t), OOH (u), OOH-bay (v), DOH-blay OOH-bay (w), EH-kees (x), YAY (y), SAY-tah [THAY-tah, in ...

How do you address a letter to Mr and Mrs in Spanish? ›

Formal Titles

señor (Sr.) → mister (Mr.) señora (Sra.) → missus (Mrs.)

How do you formally address someone in Spanish? ›

In general terms…

TÚ es informal (Tú is informal), while Usted es formal (Usted is informal). TÚ conveys familiarity and closeness, but USTED connotes respect.

What are the 5 types of formal letter? ›

Types of Formal Letter
  • Letter of Enquiry.
  • Order Letter.
  • Letter of Complaint.
  • Reply to a Letter of Complaint.
  • Promotion Letter.
  • Sales Letter.
  • Recovery Letter.

How do you end a formal letter? ›

10 ways to end a business letter
  1. 1 Yours truly.
  2. 2 Sincerely.
  3. 3 Thanks again.
  4. 4 Appreciatively.
  5. 5 Respectfully.
  6. 6 Faithfully.
  7. 6 Regards.
  8. 7 Best regards.
2 Jun 2022

How do you write an introduction for a formal letter? ›

How to write an introduction letter
  1. Write a greeting. ...
  2. Include a sentence on why you're writing. ...
  3. Present the full name of the person you're introducing. ...
  4. Explain their role and how it is relevant to the reader. ...
  5. Provide information on how they might work together or be helpful for each other.

What are 6 greetings and farewells in Spanish? ›

How to pronounce greetings in Spanish
  • buenos días - good morning.
  • adiós - goodbye.
  • buenas tardes - good afternoon.
  • buenas noches - good evening.
  • muy buenos - a shortened version of the above three greetings, suitable anytime.
  • hola - hello.
  • ¿

Is saludos formal? ›

Saying saludos is most similar to 'kind regards' or 'cheers' in English. It's common, especially in written Spanish, because it's neither too formal nor too informal. When you say it, you're actually wishing good health to a person.

How do you greet in Spanish? ›

Here are the most common greetings in Spanish:
  1. Hola – Hello.
  2. Buenas – Hi (informal)
  3. Buenos días – Good morning.
  4. Buen día – Good morning (less common, used in Argentina)
  5. Buenas tardes – Good afternoon.
  6. Buenas noches – Good evening.
  7. Bienvenido – Welcome.

Is writing in Spanish Difficult? ›

Writing in Spanish (or any foreign language) is difficult because you are expected to think critically about the subject of the paper while also mastering grammatical concepts and developing fluency.

How do you end a letter in Spanish? ›

An official closing to a letter in Spanish is equally formal:
  1. Le(s) saluda atentamente, – Yours sincerely,
  2. Cordialmente, / Atentamente, – Sincerely, / Sincerely yours, / Yours sincerely,
  3. Saludos cordiales, – Best regards,
  4. Se despide cordialmente, – Saying goodbye cordially,
7 Oct 2020

How do you address a letter to multiple people in Spanish? ›

In informal letters, we will write Querido or Querida ('Dear' in masculine or feminine). If we are addressing more than one person, then we will use the plural Queridos (or Queridas if we are addressing only women). Sr. and Sra.

What is a letter in Spanish? ›

1. [ of alphabet] letra f. the letter G la letra G. small letter (letra f) minúscula f. capital letter (letra f) mayúscula f.

What are 6 greetings and farewells in Spanish? ›

How to pronounce greetings in Spanish
  • buenos días - good morning.
  • adiós - goodbye.
  • buenas tardes - good afternoon.
  • buenas noches - good evening.
  • muy buenos - a shortened version of the above three greetings, suitable anytime.
  • hola - hello.
  • ¿

How do you write an informal letter in Spanish? ›

For informal letters, you can use any one of the two: Hola: Similar to if you were casually greeting someone on the street in Spain, informal letters can begin with a simple hola. It translates very simply to 'hi', 'hi there', or 'hey' and is the most basic way to start an informal letter.

How do you greet in Spanish? ›

Here are the most common greetings in Spanish:
  1. Hola – Hello.
  2. Buenas – Hi (informal)
  3. Buenos días – Good morning.
  4. Buen día – Good morning (less common, used in Argentina)
  5. Buenas tardes – Good afternoon.
  6. Buenas noches – Good evening.
  7. Bienvenido – Welcome.

How do you end a formal business letter in Spanish? ›

Formal Way to End Letter in Spanish

Most common is Atentamente, which is the literal translation of "Sincerely" in a Spanish letter. You can also use Le saluda atentamente (if writing to one person) or Les saluda atentamenta (if writing to more than one person). Both translate literally as "Yours sincerely".

How do you formally address someone in Spanish? ›

In general terms…

TÚ es informal (Tú is informal), while Usted es formal (Usted is informal). TÚ conveys familiarity and closeness, but USTED connotes respect.

How do you address a letter to Mr and Mrs in Spanish? ›

Formal Titles

señor (Sr.) → mister (Mr.) señora (Sra.) → missus (Mrs.)

How do you start a professional email in Spanish? ›

In that case, you can use one of the following:
  1. Apreciado señor – Dear sir.
  2. Estimado señor – Dear sir.
  3. Apreciada señora – Dear madam.
  4. Estimada señora – Dear madam.
  5. Apreciados señores – Dear sirs, dear sirs/madams.
  6. Estimados señores – Dear sirs, dear sirs/madams.
  7. A quien corresponda – To whom it may concern.
16 Sept 2019

How do you write Spanish? ›

Introduction to Spanish Writing - YouTube

How do you write a letter? ›

How to write a letter
  1. Choose the right type of paper.
  2. Use the right formatting.
  3. Choose between block or indented form.
  4. Include addresses and the date.
  5. Include a salutation.
  6. Write the body of your letter.
  7. Include a complimentary close.
  8. List additional information.

How many letters are there in Spanish? ›

How many letters are there in the Spanish alphabet? The only difference between the English and Spanish written alphabets is that Spanish has 27 letters, while English has only 26. The great news about the Spanish alphabet is that, from a reading perspective, it's essentially the Latin alphabet we know and love.

Videos

1. Writing a letter in Spanish
(Marchando Spanish)
2. How to Write A Letter in Spanish | Spanish Writing for Beginners
(Learn Spanish with SpanishPod101.com)
3. Writing Tips: Formal Letter Useful sentences - Carta Formal Frases útiles
(SpanishPlay)
4. How to Write Formal and Informal Letters in Spanish
(Español Fundamental)
5. Tips to write an Spanish formal email
(Spanish from Spain)
6. How to write an informal letter
(Spanish from Spain)
Top Articles
Latest Posts
Article information

Author: Francesca Jacobs Ret

Last Updated: 03/05/2023

Views: 5946

Rating: 4.8 / 5 (48 voted)

Reviews: 95% of readers found this page helpful

Author information

Name: Francesca Jacobs Ret

Birthday: 1996-12-09

Address: Apt. 141 1406 Mitch Summit, New Teganshire, UT 82655-0699

Phone: +2296092334654

Job: Technology Architect

Hobby: Snowboarding, Scouting, Foreign language learning, Dowsing, Baton twirling, Sculpting, Cabaret

Introduction: My name is Francesca Jacobs Ret, I am a innocent, super, beautiful, charming, lucky, gentle, clever person who loves writing and wants to share my knowledge and understanding with you.